Travel assistance is available for all CASEP members attending the conference.

If you are traveling more than 75 miles to San Francisco, airfare or train travel as well as ground transportation to and from the venue will be reimbursed. For those traveling within 75 miles, we will reimburse mileage and parking, or, if applicable, the cost of a rental car and parking.

We encourage you to choose the most cost-effective method of travel. You can use this calculator to compare the cost of driving a personal vehicle versus renting a car: Enterprise Travel Calculator

For conference attendees traveling by plane, only coach class (standard economy) tickets are reimbursable. With most airlines, this fare includes seat selection, one carry-on, and one personal item per traveler. Tickets should also be reasonably modifiable or refundable, in line with standard fare policies. UPON COMPLETION OF YOUR REGISTRATION, YOU WILL BE SENT A FLIGHT ITINERARY FOR APPROVAL WITHING 48 HOURS.  YOU MUST REPLY WITH CHANGES OR APPROVAL WITHIN 24 HOURS OF RECEIPT.

For attendees renting a car, please select a compact vehicle, unless a larger size is needed for accessibility, group travel, or equipment transport.

For those traveling by personal vehicle, mileage will be reimbursed at the current rate of $0.70 per mile, set by the IRS and GSA to cover all costs of operating a personal vehicle, including: fuel, maintenance and repairs, insurance, depreciation, and registration fees.

Receipts: All travel receipts are required to be submitted. Receipts must be itemized and include the date and vendor name at minimum.

• Personal vehicle travelers should submit a screenshot from Google Maps showing the starting address and the Parc 55 Hotel as the destination, for both the trip to and from the conference.
• Rental car receipts must be itemized and provided directly from the rental agency.
• Flight and train tickets must be itemized and show full fare details from the vendor (e.g., airline or Amtrak).

Hotel accommodations for all CASEP members attending the conference.

Lodging assistance is available for all CASEP members attending the conference.

Rooms will be provided at the conference venue, Parc 55 Hotel in San Francisco, with check-in on Wednesday, October 1, and check-out on Friday, October 3. 

If you plan to share a room with another attendee, please indicate that on your hotel request

DO NOT CALL THE HOTEL DIRECTLY.  Hotel reservations will be made for you and confirmation numbers sent prior to the conference.