Research Coordinating Center Travel-Scholarship Recipients – IMPORTANT INFORMATION PLEASE READ
Each center can support up to 12 travel scholarship slots. Here's how these slots should be allocated:
- Early-Stage Investigators (ESIs): 6 slots are reserved specifically for ESIs.
The remaining 6 slots should be allocated as follows:
- Community Partners/Community Researchers: At least 2 slots should be given to community partners or community researchers. This includes your NCAB (National Community Advisory Board) member and at least one other community partner.
- R01-Level Project or Program Managers: At least 1 slot should be allocated to an R01-level project manager or program manager, but 2 slots for this group are strongly encouraged.
- Data Manager: It is strongly encouraged to allocate 1 slot to a data manager.
- Other Roles: The remaining slots can be filled by other investigators, staff, or community partners as needed.
- List of Scholarship Recipients – Please update this spreadsheet with your center’s RCC-funded Travel-Scholarship Recipient names and reach out to Dorian Hollis (dorian.hollis@ucsf.edu) as soon as you know who they are. She will help coordinate air travel for scholarship recipients only.
Travel and Accommodations:
RCC-funded Travel-Scholarship Recipients IMPORTANT:
Step 1: Air Travel - Airfare for travel scholarship recipients MUST be booked through the UCSF travel agency (BCD). NOTE: please wait for at least 5 business days after registering before calling BCD to book your air travel.
The RCC cannot reimburse flights that scholarship awardees book and pay for with personal funds.
BCD Travel Reservation Desk
Call: 877-885-8632 (M-F, 10am-7pm CT)
Mention “UC San Francisco - HEAN 2024 Annual Meeting October 7-9"
Voice Prompt: “Are you making travel arrangements for someone else?”
Traveler should say: No
Voice Prompt: “Please enter your phone number if you are not an employee or if you do not have a BCD Travel profile select the hashtag.”
Traveler should say: Select #
Voice Prompt: Are you calling about existing reservation?
Traveler should say: No
Voice Prompt: Please choose one of the following: a new reservation, customer service, or support for the booking tool
Traveler should say: New reservation
Voice Prompt: One last question is this for Group, Relocation or business travel?
Traveler should say: Group
Step 2: HOTEL – Scholarship recipients - DO NOT book a hotel room on your own. Hotel rooms for scholarship recipients will automatically be booked by the meeting organizers from conference room holds at Hyatt Regency Downtown SOMA. A confirmation will be emailed to you after registration closes on September 16th.
For questions about travel SCHOLARSHIP recipient air-travel please contact Dorian Hollis dorian.hollis@ucsf.edu.